NEWS

Check fraud remains one of the most common and costly financial crimes facing businesses today. Even as ACH and other electronic payments grow, checks are still widely used making them a prime target for fraudsters. To stay protected, companies need more than standard payment processing; they need proactive defense against altered or counterfeit checks. 

One of the most effective safeguards available is Positive Pay, a fraud-prevention service offered by most major banks. At BIS Computer Solutions, we’ve built deep Positive Pay integration directly into our BIS ERP platform so you can reduce fraud risk while streamlining payment operations. 

What Is Positive Pay and Why It Matters 

Positive Pay is a bank-provided security feature designed to detect check fraud before funds leave your account. Here’s how it works: 

• You send your bank a list of authorized checks — including check numbers, issue dates, and exact dollar amounts. 

• When a check is presented for payment, the bank compares it against your issued list. 

• If there’s a mismatch, such as a different payee name, altered amount, or invalid check number, the bank flags the item and notifies you for review. 

This proactive screening blocks counterfeit checks, check washing, and other fraud schemes before they cause financial loss. 

Fraud Prevention Made Simple: BIS ERP + Positive Pay 

Many ERP systems make Positive Pay a hassle, requiring manual exports or repetitive data entry. BIS ERP automates the entire process, giving you built-in fraud defense without extra work: 

• Direct Bank File Generation — Automatically creates files in your bank’s required Positive Pay format. 

• Daily or On-Demand Export — Send Positive Pay submissions automatically or on demand. 

• Secure Delivery — Encrypted transfer keeps sensitive payment data safe. 

• Integrated Exception Handling — Import flagged items directly into BIS ERP for quick review and resolution. 

With BIS ERP, Positive Pay runs quietly in the background automated, secure, and fully compliant while giving you real-time visibility into suspicious activity. 

Why Positive Pay Works (and Where It Can Improve) 

Positive Pay is powerful, but it’s not a silver bullet. Businesses should know its limits: 

• Some banks only match check number and amount, not payee name. 

• Exceptions must be reviewed quickly, or fraud may slip through. 

• Human error (approving a fraudulent item) can weaken protection. 

At BIS, we see Positive Pay as a strong fraud defense that can grow even stronger with: 

• More robust payee verification 

• Real-time alerts 

• AI-driven fraud scoring 

• Tighter API integrations 

We continue to track these innovations to keep BIS ERP aligned with the latest banking security standards. 

Why Businesses Trust BIS ERP for Fraud Prevention 

By embedding Positive Pay into our ERP platform, BIS Computer Solutions helps you: 

• Protect cash flow against evolving fraud threats 

• Eliminate manual processes that create risk 

• Stay compliant with bank requirements 

• Gain visibility into exceptions and reconciliation workflows 

For any business still issuing checks, Positive Pay is one of the smartest fraud prevention investments you can make and with BIS ERP, it’s simple, automated, and built in. 

Stay Ahead of Fraudsters 

Fraud tactics keep changing, but with BIS ERP and Positive Pay, your business gains a critical layer of protection without extra work or complexity. 

Contact us today to see how BIS ERP can help you fight fraud and keep your payments secure.